REQUIREMENTS
• Bachelor’s degree in Management, the Humanities, Arts or related fields is preferred
• Must have a strong interest in art and culture
• Experience working in an art organization is an advantage but not required (training will be provided during the working process)
• Excellent communication, time and project management, interpersonal, and conflict resolution skills
• Fluent in both English and Vietnamese (speaking and writing)
• Good command of Microsoft Office tools (Word, Excel, Powerpoint etc.)
• Dynamic and well-organized, willing to support other team members, and able to communicate with collaborators and guests with enthusiasm
SCHEDULE
Full-time position
10AM – 4PM; 5 days a week including Saturday; some evening work might be required (Opening reception, special events, public programs, etc.)
LOCATION
• EMASI Nam Long School
147 Street No.8, Nam Long Residential Area, D.7, HCMC, Vietnam
• EMASI Van Phuc School
2 Street No.5, Van Phuc Residential City 1, Thu Duc City, HCMC, Vietnam
JD DETAILS
M ANAGEMENT OF NAF EXHIBITIONS AND ART SPACES
• Open and close the exhibitions at EMASI Nam Long and EMASI Van Phuc on the relevant opening days
• Check the conditions of artworks and of the exhibition space and its reading materials
• Welcome visitors in a friendly and professional manner, guide visitors through the exhibitions as instructed, share relevant promotional materials and survey visitors’ feedback
• Liaise with relevant NAF team members in a timely manner in case of emergencies (eg. when problems regarding the condition of artworks and exhibitions, or issues regarding health and safety regulations occur)
• Assist in the management of artwork data and artist portfolios (e.g. collecting artwork labels, artist biographies, artist statements, promotional materials, invoices and certificates of authenticity from artists, galleries, sellers etc.); organize and maintain all physical and digital inventory records, on and offline, ensuring text and image files are kept in an efficient manner
• Assist in the installation and deinstallation of artworks and exhibitions, coordinating with relevant NAF team members, Facilities, Technical and Security departments, and suppliers on the appropriate execution and meeting of install/deinstall and health and safety requirements
• Assist in the organization and realization of NAF Public and Educational Programs and other endeavours, on and offsite, on and offline
• Assist relevant NAF team members in the implementation of appropriate procedures and standards relating to the care, storage, handling, packing and transportation of artworks
• Assist relevant NAF team members in the process of artwork reception; ensuring physical receipt of all artworks onsite is recorded for condition reports
GENERAL ADMINISTRATION AND LOGISTICS
• Assist in the management of all contracts and invoices (e.g. drafting clauses, liaising with collaborators and suppliers; collecting/collating receipts from suppliers etc.)
• Manage the Library, ensuring the organization of all reading materials is kept onsite in a tidy and systemized manner for ease of access; undertaking regular stocktake (e.g. categorizing existing reading materials, tagging new ones etc.)
• Ensure the regular update of all NAF contact databases (e.g. guest reports, importing guest contacts into Mailchimp)
• Oversee the mailbox info@nguyenartfoundation.com; receive and reply to emails promptly, providing relevant information or forwarding to the person in charge
• Receive mail, postage and promptly forward to the person in charge; send mail and postage as requested
• Liaise with Facilities, Technical and Security for facility requests and technical and security support
• Liaise with relevant suppliers to find quotations and make purchase of prints, equipment, tools and stationery when necessary
• Carry out the printing/scanning/photocopying of materials as requested
• Compose administrative documents, forms, templates etc. as requested
• Research, book air tickets and accommodation for business trips as requested
• Other tasks as requested
NAF tuyển dụng – Trợ lý Không gian Nghệ thuật